Outsource Freight Invoice Processing Services. Let’s face it, in the best of times, Logistics is always a challenge, and with fuel prices low, you might think the cost of shipping would also be down. WRONG. Well, then, what’s going on? Even before the Covid 19 pandemic tore up “normal” logistics procedures, prices were creeping up. Overnight delivery of the smallest envelope has doubled in the last four years. And like many costs, once up, they never come back down. You may not be using overnight services, but factor in the rise of the expenses because of complications from Covid 19, and generally ALL shipping costs are up.
So how do you maximize the Logistics Invoice Processing budget you have to work with when the charges are skyrocketing?
Part of the answer is to speed up the intervals between shipping and invoicing and payment. Not so easy when you consider the complexity of the task. Invoice Processing includes:
- Delivery of invoices
- Verification of receipts
- Comparison to purchase authorization
- Payment
- Freight Invoice consolidation
- Invoice details verification
- Invoice submission
- Invoice remittance
According to the Department of Transportation Federal Motor Carrier Safety Administration Title 49 CFR, each freight bill must contain:
- Names of consignor and consignee
- Date of shipment.
- Origin and destination points
- Number of packages.
- Description of freight.
- Weight, volume, or measurement of freight
- Exact rate(s) assessed.
- Total charges due, including the nature and amount of any costs for unique service and the points at which such service was rendered.
- Route of movement and name of each carrier participating in the transportation.
Transfer point(s) through which shipment moved.
Address where remittance must be made or address of bill issuer’s principal place of business.
With the amount of information that must be accurately filled in, it’s easy to see why it’s so crucial for it to be done correctly the first time!
With in-house Freight Invoice Processing, you’d have to assign a staff to handle these functions. But when you Outsource Freight Invoice Processing, you have an experienced team working for you from day
We’re Rely Services, and we rewrote the book on Freight Invoice Processing Services. With decades of experience, world-class training, and near-flawless performance, we can apply our skills when you partner with us to Outsource Invoice Processing Services!
Outsource Freight Invoice Processing
Rely Services
We get it right the first time!
Outsource Freight Invoice Processing? It’s complicated! That’s why it can be a struggle to be perfect when it comes to Invoice Processing in the world of Logistics. You know the hoops you have to jump through, but let’s take a quick look at some of the most important:
Without an invoice, a pivotal element to this entire process, payment or receipt of payment may be overlooked or absent
Does the invoice match the authorization? The correct amount, terms, price, delivery charges, and dates?
When and how was the product paid for? Who initiated it? Who received it? Are there signed documents like proof of payment or proof of receipt of payment?
Compiled and cross-referenced, so all invoices are searchable by any number of criteria including vendor, job, date, amount, etc.
Was the product one of a kind, or one in a series? Where did it come from? What was the cost?
Verification of submission of the invoice for payment and the receipt of payment
A detailed authentication of all receipts to make sure they are complete and accurate. This includes ordering and shipping dates, detailed description of the goods, shipping costs, and any required forms for regulatory or tax purposes
Rely Services.
The Turnkey Solution to Freight Bill Invoice Management Processing.
When you partner with us, you’re collaborating with a highly trained team of professionals with proven industry experience, and a shelf full of industry awards.
Our team can save you capital, so you can invest it in expanding your enterprise.
Here’s how we can help:
1. Invoices that come in from clients are uploaded to our secure servers. Then they are verified and double-checked to guarantee the information is accurate and complete. ANY format, digital or paper can quickly be processed
2. The invoices are compiled and indexed, so they are searchable by any criteria.
3. After being verified, the data is converted to the client’s preferred format. With our 24/7 service and availability, our quick turnaround usually means you have all the work back the next business day.
On any given Outsource Freight Invoice Processing job, we’ll routinely handle:
- Validating data
- Logging all transactions
- Creating receipts of e-invoices
- Comparing purchase orders to invoices
- Indexing documents
- Auditing scanned invoices and correcting any errors
- Delivering scanned invoices to clients
- Creating a comprehensive report
We take our work seriously, so you don’t have to concern yourself with these very important details.
We’ve never lost any data to power, system, server, or network failure. We’ve never had a random or targeted data breach. All of our data has multiple redundancies, so even catastrophic events will not result in a loss
We have stringent quality control and even a dedicated team of inspectors that make sure our work for you is accurate and complete. Third-party examiners have measured our error rate at less than 0.01%
Rely Services uses only the latest, cutting-edge software and hardware. Our team’s certifications are always up to date, and we pride ourselves on innovation and adaptability for our clients.
Call, Text, or Email. We’re here. Our global reach can result in head-snapping speed for your project. Input, compilation, storage, and retrieval, our speed will astound you.
Using Rely Services as your Outsource Freight Invoice Processing partner will save you more than time and money. Since we are continually refining our business methods, our endless pursuit of perfection will benefit your operational practices. Contact us today for a detailed evaluation of the many ways we can make you more successful.