Top 10 Best Practices For Data Entry Outsourcing

The job everyone loves, the job people long for above any other. Data entry is exciting, challenging, a joy to execute, and an express elevator to the executive suite! Ah, no. That's a lie. Data Entry Services are probably the least desirable jobs in any firm. And it likely has the highest burnout rate in any business! Read some of the comments on any one of the many websites where data entry specialists vent about their frustrations and boredom, and fervent wishes to move on to another type of job. OK, there are some people that can do data entry, and they love it, find it challenging, and don't seem to mind the repetition. And while those people might be hard to find, Data Entry Outsourcing is not. What's Outsourcing Data Entry, you ask? Simple, the act of Outsourcing Data Entry means finding someone else to do it for your enterprise. But this raises another question. How do you find a trusted source for Outsourced Data Entry? Because so much data needs to be entered accurately, quickly, and maybe most of all, securely. How do you find that firm?

Today more than ever, business runs on data. This is how we measure success or failure and gauge the effectiveness of our manufacturing, advertising, and sales techniques. Data is everywhere and comes in different sizes and formats; collecting it is only the first part of the process. Then it needs to be organized, formatted, indexed, made searchable, and ultimately (the reason you collected it in the first place) analyzed. But this whole process begins with the data entry itself.

10 Best Practices For Data Entry Outsourcing

OK, we know we want to outsource data entry and gain speed, efficiency, accuracy, and reduce costs. But where do we get that "source"? Well, there are a few things that this source needs to do. And do well.

• Organize - Having a wealth of data is useless if you can't find what you're looking for quickly and easily. Just amassing terabytes of information is only part of the job. Make sure this is a crucial facet offered by a prospective outsourcing partner.
• Keep A Log - Where did the data come from? When was it entered? What other data came from the same source? Is it good or bad? Being able to track the data is essential for maintaining quality.
• Set Standards - You want the quality of the data acquired to be as high as possible. Set some standards for relevance and accuracy. And stick to them. And make sure this is an ongoing practice.
• Use Automation - New practices in data entry are increasingly automated. This can range from simple keyword recognition to full-on AI. Robotic process automation emulates the human data entry function to a point. But it's much quicker and less prone to simple errors.
• Catch Mistakes - The sooner errors are found, the less damage they incur. Whichever data validation routine you run, ensure that it’s in the loop sooner rather than later. Your outsourcing partner should have this as a standard feature.
• Skill - Data entry at any level requires proficiency and skill. Whether it’s fully automated or involving some human supervision, rookies need training and testing.
• Scalability - An ideal outsourcing partner will be able to scale the size and efforts of the workforce to fit the task at hand. It hurts to pay for excess staff when they’re in-house; when they’re outsourced workers, it’s even more painful.
• Reputation - Like any other business deal, you need to do your homework. Get references. Check out social media and the internet.
• Encryption - It seems like there’s a new data breach in the news or on your email every day. Make sure that your outsourcing partner is using the latest security methods to safeguard your hard-won data.
• Experience - Longevity is a good sign of both experience and a satisfied customer base. Your top candidate should have an excellent track record and many customer endorsements.

Outsource Data Entry Is A Good Choice.

Best Practices for Data Entry Outsourcing? Don't forget a few key elements when looking for a Data Entry Outsourcing partner. This is not a one-time purchase. You’re not buying a washing machine, car, or computer. This hopefully will be a long-term relationship. It needs to be entered into with trust and good faith on both sides. There needs to be a trial period where either party can dissolve the partnership if there are early problems that cannot be resolved. There are many top-flight BPOs out there, so you won’t have a scarcity of candidates for your partner. And the costs can vary wildly. You should be able to find any number of likely candidates. Want a referral? There’s a good one, with lots of experience, called Rely Services. Contact them if you want the straight scoop on Outsourcing Data Entry.