What Is Outsourcing Electronic Health Record Conversion?

Electronic health record conversion refers to the process of converting medical files from one format to another. Outsourcing electronic health record conversion is when you enlist a third-party organization to do this process for you so that you can save valuable time and money.

Documents are of the utmost importance in the healthcare industry. However, paper documents and files also take up significant space. As healthcare facilities are becoming increasingly digital, many choose to convert their documents into electronic files.

The process of converting health records from paper to electronic is not as simple as it seems. Most facilities store years of data in these files, so it can be extremely time-consuming to shift from paper to electronic records. Outsourcing can be a vital asset, as a team of skilled professionals execute the job without taking away any time from your facility's work.

Outsourcing electronic health record conversion allows you to easily, efficiently, and accurately convert all of your health records. When you outsource your health records' conversion from hard-copy to digital, skilled experts will handle every detail from start to finish for a fraction of the cost and time compared to enlisting your employees.

Additionally, outsourcing electronic health record conversion can refer to changing a file from one digital format to another. The original source could be anything ranging from audio to X-ray and everything in between. With electronic health record conversion, all medical records can be streamlined and stored in the same format.

Converting electronic health records is a daunting task for medical facilities, and business process outsourcing can help. Healthcare BPO companies have the resources, technology, and skilled professionals to properly convert your health records from one format to another.

Benefits Of Electronic Health Record Conversion Outsourcing

Converting all of your medical records from paper to electronic is very beneficial. As medical facilities are increasing their reliance on digital platforms, their record-keeping must stay up-to-date.

If you currently rely solely on paper documents, you can improve several aspects of administrative and operational tasks by converting these records to a digital format. Some of the benefits of digitizing health records include:

• More Space - One of the key benefits of electronic health record conversion outsourcing is that it saves you incredible space. Storing every paper document that your facility needs takes up excessive space. Converting these records to electronic copies allows you to utilize the space in a more useful way.
• Organization & Cleanliness - Another one of the benefits of electronic health record conversion outsourcing is that you can organize your files however you want. With a variety of organizational styles to choose from, you will always have clean, clutter-free electronic health records without any errors.
• Easy Retrieval - Utilizing electronic health records is a vast improvement over paper documents because it makes it easy to find and access the records that you need. When the documents are stored digitally, you can search for keywords and have a list of results in moments while you might spend hours digging for a paper copy.
• Environmentally Friendly - Additionally, converting health records from paper to electronic is much more environmentally sustainable. With all of your documents easily accessible and editable digitally, you can cut down on paper waste.

In addition to the benefits that converting records from paper to electronic provides, outsourcing for this particular service also comes with its benefits. The benefits of electronic health record conversion outsourcing include:

• Expertise - Outsourcing electronic health conversion is great because you get to leave the hard work to the skilled professionals. When you enlist an outsourcing service provider, their highly trained and experienced staff members will convert all of your documents quickly, efficiently, accurately, and privately.
• Quality - Changing the format of your health records can actually damage the quality of the data if it is not done properly. One of the key benefits of electronic health record conversion outsourcing is that the provider has the technology and resources to maintain a high-quality of data.
• Speed - Converting every single document from paper to electronic takes up more time than you would think, especially when it is done manually. With an outsourcing provider, they can deliver results quickly and efficiently because they have the tools and experts to get the job done promptly.
• Compatibility - Compatibility is crucial when outsourcing electronic health record conversion. If your files are not compatible with your technology, you won't be able to access or edit them. If your files are not compatible with one another, you won't be able to merge documents easily. A BPO company will convert your records compatibly.
• Security - It might seem counterintuitive that enlisting a third-party organization would give your medical records more security, but if you choose a company with intensive security and privacy measures in place, your health records will be completely safe from cybercrime and data breaches.

How It Works – Converting Electronic Health Records

Converting electronic health records is not as easy as it seems. There are several different options, formats, and processes that you can choose from depending on your facility's preferences, programming, and devices.

One of the popular methods for converting electronic health records from a paper copy is the use of optical character recognition, or, OCR. OCR is an incredible computer process that can transform an image of a word into its distinct parts that are recognizable as letters of digital text.

OCR services allow companies to quickly and accurately convert paper documents into electronic files. OCR also requires specific technology and programming to be completed properly, which a business process outsourcing company already has at their disposal.

When you hire an outsourcing company for optical character recognition, their experts can efficiently digitize your electronic health records so that you can access, view, and edit them from any device.

Aside from OCR, there are other ways of converting electronic health records from one format to another. Most outsourcing companies are used to converting records and retrieving data from the following formats:

• Printed Paper Documents
• Handwritten Notes
• Audio Files
• Transcriptions
• Patient Intake Forms
• Charts
• X-Rays
• MRIs
• And More

Once the data has been successfully retrieved from its original source, it can be converted into the format of your choosing, depending on your facility's preferences. Some of the popular format choices for these documents include:

• PDF
• DOC
• Xls
• XML
• SGML
• JPEG & JPG
• GIF
• HTML
• CD & Tape

These are the main file types that we work with at Rely Services. If you have any special destinations or formats for your outsourcing electronic health record conversion, please feel free to inquire and we will do our best to accommodate.

About Us - Rely Services

Rely Services is a business process outsourcing company that specializes in electronic health record conversion. At Rely Services, we have helped many companies in the healthcare industry with our electronic health record conversion services.

Rely Services has years of experience converting electronic health records, so you can feel assured that the conversion will be completed by skilled professionals efficiently and accurately. To learn more about the benefits of electronic health record conversion outsourcing, please get in touch with us today!