Top 8 Benefits Of Using OCR In Business

Optical Character Recognition (OCR) is a fantastic computer process that can take the Image of a word- say PIER- and turn that Image into four distinct parts, the letters- P, I, E, R, just as if you typed them on a computer keyboard. Now you can rearrange the letters to make a different word, say- RIPE- or delete the word entirely without changing anything else in the document, just as you would an electronic record such as an email. This allows you to edit a document that didn't originate in electronic form.

Easy Data Entry (and retrieval) of available scanned files is a crucial part of today's digital workplace. OCR Services is a term used to describe the entire process of converting the analog files to digital (Document Digitization), organizing them (Data Processing), and making them available to the workplace.

What Types of Documents Can be Digitized With OCR?

Any businesses in any sector- banking, mortgage, financial, legal, payroll, healthcare, and more- can leverage OCR. Any, ANY paper document can be scanned and stored digitally:

• Any paper Invoice
• Any Tax document
• All Payroll information- even if it's filled out by hand
• Any long and complicated Legal document
• Any Handwritten Contact information
• Any Business card

Think about the conversion of documents into formats that are readable and editable, and thus can be arranged in any order or configuration needed to make them more readable or usable, can mean both access and storage!

8 Benefits of Using OCR in Business!

• Improves Productivity - All your documents living in the digital world improves productivity because any authorized user easily accesses them. No more searching through massive file cabinets in backroom storage spaces.
• Minimize Errors - Every business wants to minimize errors. OCR makes that happen! No more transcription mistakes, no more errors in copying from one document to another. The original information is at your fingertips.
• Storage Space - Are you running out of storage space? Drowning in paper? Junk all those file cabinets. Cancel the lease on that rented storage facility and shred those paper files! OCR makes sense in dollars as well.
• Data Security - These days we all think data security is essential. But security is crucial not only for keeping files safe from hackers is only part of the story. Keeping files safe from natural disasters is also vital, and paper can be easily damaged or destroyed.
• Ease Of Access - Talk about easy access! No more trips offsite to retrieve bulky paper files stored in a massive, expensive facility. OCR makes all your files instantly accessible and usable for all your authorized users!
• Time Saving - Time is money, so time saving saves you a lot of money, a whole lot of money. Reduce the overhead, and you have more capital to use for other things like expanding into new markets or cutting costs in existing ones.
• Cost Reduction - OCR Reduces Cost. For all the reasons listed above and more, OCR will allow you to divert those savings to any use you need. In these challenging financial times, any saving is an advantage.
• Environmentally Friendly - Not only is operating in an environmentally friendly manner right for a businesses' public Image, according to science, but it's also increasingly necessary for our planets' survival.

Why Successful Enterprises Outsource OCR Services

By now, you might be convinced that using OCR services is a smart move. But that doesn't mean you have to invest in expensive hardware and software and train operators to use them.

Make the choice that thousands of others have made and used successfully to outsource OCR services with a Business Process Outsource firm. Let an experienced team handle this task.

• Experienced Professionals - BPOs are specialists in providing the quickest, most accurate results in your sector, and can easily interface with your firms’ standard operating procedures. Being professionals, they take great pride in their work and are only satisfied when you are happy.
• Scalable Services - All the services are scalable, so they always have the resources to fit your needs. If there are slow seasons for you, they can match the activity level. If your busy seasons are crushing you now, they can ease that burden. One of the basic tenets of a BPO is that you only pay for what you use.
• Cost-Effective Services - BPOs can do the best work at the best price available. They can scale your dedicated team to ensure that you’re getting exactly what you need, not more, not less, freeing up your core staff to do the more creative part of the process.
• Well Organized Data Entry - To input gigabytes of data can result in a confusing presentation if not properly organized. An experienced BPO can handle this easily. And most have their own inspectors to double and triple check our work.
• 24 / 7 Support - Your team will be available 24 hours a day, seven days a week. Get in touch with them, and they’ll have answers for you, not excuses. Call, Text, or Email. They’re ready for you.

For any business, paper documents and handling them can be a nightmare. Smart firms hire an OCR Services Company that uses advanced software and hardware to avoid this horror, providing fast, accurate and reliable results. This improves performance and productivity since now, employees can concentrate on their core business operation and leave the "back office" functions to their OCR Services Outsourcing partner.

Using Rely Services as your OCR partner will save you more than time and money. They are constantly refining business methods, their constant pursuit of perfection will benefit your own operational practices. Contact them today for a detailed evaluation of the many ways we can make you more successful.